Legal Notice

Effective as of 18/08/2025

Privacy Policy

Introduction

At Air Similan, we place great importance on protecting your personal data. No personal information is collected or used by Air Similan without your explicit consent.

This policy may be updated at any time by Air Similan. Any changes take effect immediately upon publication and are considered accepted without reservation by anyone accessing the site thereafter.

Data Controller

Personal data is collected by the non-profit organization Air Similan, representing the virtual airline Air Similan.

We are committed to protecting the personal data entrusted to us, in full compliance with the General Data Protection Regulation (GDPR) 2016/679 of the European Parliament and Council, dated April 27, 2016, as well as the French Data Protection Act No. 2018-493 of June 20, 2018, amending the law of January 6, 1978.

For more information, you can visit the website of the French Data Protection Authority (CNIL):

www.cnil.fr

Your Rights

In accordance with the Data Protection Act and the GDPR, you are entitled to the following rights:

Right of access: you can request confirmation that your data is being processed and access your personal information.

Right to rectification: if your data is inaccurate or incomplete, you may request that it be corrected.

Right to object: you may object, at any time, to the processing of your personal data, particularly when it is based on legitimate interest or used for marketing purposes.

Right to erasure: you may request the deletion of your personal data under the circumstances provided by law.

Right to restriction of processing: you may request the restriction of processing of your data when permitted by law.

Right to data portability: you may request to receive your personal data in a structured format and transfer it to another data controller.

Right regarding the fate of your data after death: you may provide instructions on the retention, deletion, or disclosure of your personal data after your death. If no instructions are provided, your heirs may exercise certain rights within the limits of the law.

You may exercise your rights at any time by sending a request via email to the following address:

If you believe your rights have not been respected, you have the right to file a complaint with the CNIL.

www.cnil.fr

Collected Personal Data

Analytics Tools

Internal Tools: Air Similan uses several internal analytics systems without relying on third parties. These analyses remain anonymous for non-registered users. For registered users, certain information may be linked to their profile.

Google Analytics: Air Similan uses Google Analytics, a service provided by Google. The collected data is anonymized and used for statistical purposes (audience measurement, navigation tracking, and detection of potential anomalies).

Google Maps: Air Similan integrates interactive maps provided by Google Maps, mainly to illustrate routes, pireps, or the airline’s network. The use of this service means Google may collect certain browsing data when maps are displayed, in accordance with its own privacy policies.

Google Forms: Air Similan integrates online forms created with Google Forms, particularly for recruitment processes. Using this service means Google may collect certain data when completing these forms, in accordance with its own privacy policies.

YouTube: Air Similan embeds videos hosted on YouTube to enrich editorial and illustrative content. Viewing these videos may result in data collection by YouTube, in accordance with its own privacy policies.

Application Submission

When you submit an application on the Air Similan website, the following information is collected: email address, first and last name, date of birth, Discord username, Instagram username, city and country, IVAO VID and/or VATSIM ID, any additional details provided in the application, and your IP address.

Authentication

When you log into your account on the Air Similan website, the following information is collected: IP address, date, and time of login.

Use of the Air Similan Intranet

The Air Similan Intranet collects various data depending on the actions performed by pilots within the airline, with the purpose of ensuring proper system operations and identifying potential issues. This includes:

Flight Data: altitude, heading, speed, position, simulator state, and special events, collected via Sim Acars as part of pireps.

Discord Account Information: Pilots are required to link their Air Similan account with their Discord account. The information collected includes: Discord ID, Discord Username, Discord Global Name, and the email address associated with the Discord account.

IVAO Account Information: if the pilot links their IVAO account to their Air Similan account, the following data is collected: VID, email address, first and last name, IVAO division, date of birth, IVAO account creation date, pilot rating, and ATC rating.

Telex and CPDLC Messages: collection of messages sent by pilots to the airline via Hoppie.

SimBrief ID and Briefing Data: collection of each pilot’s SimBrief ID and briefing information generated via the Intranet.

Special Events: storage and tracking of special events organized within the airline.

Activity Logs: tracking of pilot actions such as flight bookings, briefings, Sim Acars interactions, livery and checklist downloads, airport transfers, and virtual transactions (Miles and Points).

All of this information is collected to ensure proper Intranet functionality, enhance user experience, and quickly identify potential bugs or technical issues.

Intellectual Property

All elements (designs, mockups, illustrations, images, photographs, videos, soundtracks, texts, logos, trademarks, etc.) on airsimilan.com and intranet.airsimilan.com are the exclusive property of Air Similan, its photography partners, publishers, or users, unless otherwise noted with a specific copyright.

Unless otherwise authorized by Air Similan, any reproduction, distribution, publication, transmission, modification, sale, in whole or in part, of the content from airsimilan.com and intranet.airsimilan.com, as well as the creation of derivative works, is strictly prohibited without prior consent.

The domain name airsimilan.com, its subdomains, as well as all trademarks, logos, and visual identities displayed, are and remain the exclusive property of Air Similan. Any unauthorized use is prohibited.

You are not authorized to remove copyright notices, trademarks, or other ownership information displayed on airsimilan.com, intranet.airsimilan.com, or their content. However, you may make a copy of site pages strictly for private, personal, and non-commercial use, provided all legal and intellectual property notices are preserved.